BEST MEN – PRIVACY NOTICE

Contact information

Folding Pocket Ltd.
The Barn, Calcot Mount, Calcot Lane,
Curdridge
SO32 2BN

For any questions or concerns around this privacy notice, please contact:
Matthew Norris
Head of Output
matt.norris@platformmedia.uk

This notice explains how Folding Pocket Ltd. will handle your personal data. It includes the additional information in section 6 (“Additional Information”) where we explain what we mean by “personal data”, “processing”, “special category data” and other terms specifically used in this privacy notice. This notice does not create contractual rights or obligations and may be amended by us at any time.

1. The data we hold and why we process it

We process data for the purposes of running our business including for production, broadcasting, distribution and marketing. The Additional Information section provides more specific information on these purposes, on the type of data that may be processed and on the grounds on which we process data.

2. Where the data comes from and who we share it with

The personal data that we process about you comes from you, which can include your name, age and email address or, for example, your bank details which are required in order to make payments to you. It may be seen by our staff and contractors who are working on the production and we may also pass your data outside the organisation, if applicable (eg third party payroll agencies).

3. Transferring data outside the EEA.

We may transfer your personal data outside the EEA where we have a foreign server storage provider. If you featured in a production, the data constituting your performance may be transferred out of the EEA for programme broadcast, distribution and marketing purposes.

4. Your rights

You have a right to make a subject access request to receive information about the data that we process about you, as set out in the Additional Information.

5. Contact

In processing your personal data, we act as a data controller and our main point of contact for data-related matters is Mark James.

6. Additional Information

Terminology
“personal data” is information relating to you that identifies you and includes not only facts about you, but also intentions and opinions about you.

Personal Data includes information held on, or relating to use of, a computer, laptop, mobile phone or similar device and/or any paper records.  It covers data derived from equipment such as access passes within a building, data on use of vehicles and sound and image data such as CCTV. It also covers video, audio and images captured as part of a production.

“processing” means doing anything with the data, for example, it includes collecting it, holding it, disclosing it and deleting it.

Legal grounds for processing Personal Data
Under data protection law, there are various grounds for legitimately processing personal data. In some contexts more than one ground applies which are summarised below as Legal obligation, Legitimate Interests and Consent and outline what those terms mean in the following table.

Further information on data we process
The following is a short list of examples of what kind of personal data we may process and the grounds for doing so.  We may also require criminal background checks for certain roles – for example those working with minors.

If you are appearing in programmes (in the background or in the ‘behind scenes’ versions of the programme), on some occasions we or third parties will rely upon exemptions to data protection rules in relation to journalistic freedom, the right to artistic expression or more generally, the right to freedom of expression (as mentioned in article 85 of the General Data Protection Regulation and in various jurisdictions’ data protection rules, for example in the UK’s Data Protection Bill section on the exemption for ‘journalistic, academic, artistic or literary purposes’.

Where data comes from – as above

Who gets to see your data
Internal use: Your personal data may be disclosed to our employees working on your production.

External use: We will only disclose your personal data outside our company if disclosure is consistent with a ground for processing on which we rely and doing so is lawful and fair to you. We may disclose your data if it is necessary for our legitimate interests as an organisation or the interests of a third party (but we will not do this if these interests are over-ridden by your interests and rights in particular to privacy).

Specific circumstances in which your personal data may be disclosed include:

• Disclosure to external recipients of electronic communications (such as emails) which contain your personal data.
• Disclosure of aggregated and anonymised diversity data to relevant regulators as part of a formal request.
• If you have an on-screen role (including any appearance in a ‘behind the scenes’ or ‘making of’ documentary for the programme), disclosure of footage, images, or audio recordings of you as part of the broadcasting, distribution and marketing of the production. Or, whether you have an on-screen or off-screen role, to allow us to credit your role.

Retaining your Personal Data

Access to your Personal Data and other rights
We try to be as open as we reasonably can about personal data that we process.  If you would like specific information, just ask us.

You also have a legal right to make a “subject access request”.  If you exercise this right and we hold personal data about you, we are required to provide you with information on it, including:

• Giving you a description and copy of the personal data
• Telling you why we are processing it

If you make a subject access request and there is any question about who you are, we may require you to provide information from which we can satisfy ourselves as to your identity.

As well as your subject access right, you may have a legal right to have your personal data rectified or erased, to object to its processing or to have its processing restricted.  If you have provided us with data about yourself, for example your address, you have the right to be given the data in machine readable format for transmitting to another data controller.

If we have relied on consent as a ground for processing, you may withdraw consent at any time – though if you do so that will not affect the lawfulness of what we have done before you withdraw consent

Complaints
If you have complaints relating to our processing of your personal data, you should raise these with your key contact at the production in the first instance. You may also raise complaints with your statutory regulator.  For contact and other details ask please contact Matthew Norris.